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Connected intelligence. Coordinated work.

BLACK PILOT

Your business.
One conversation away.

Black Pilot connects your existing systems and moves work forward across finance, HR, legal and sales. Ask a question, share a document or approve a next step — starting in WhatsApp.

Not another system to manage.
A smarter way to work with the systems you already have.

Explore the demo Request early access

Starting with finance. A broader platform taking shape.

ILLUSTRATIVE PRODUCT EXPERIENCE

BLACK PILOT

Conversation · initially WhatsApp

BLACK PILOT

We’re missing the receipt for a €245 hotel transaction. Could you send it here?

Client

Here it is. It was for the Antwerp client meeting.

BLACK PILOT

Thanks. I’ve linked the receipt and your explanation to the transaction and prepared it for review.

Connected work underneath

Sample bank transaction · TX-0245

Hotel · €245 · receipt missing

Sample last updated · 09:41

  1. Transaction identifiedcompleted
  2. Receipt attachedcompleted
  3. Explanation recordedprepared
  4. Review task preparedprepared
Banking inputBLACK PILOTAccounting review

The work between the tools

Your business is connected.
Your work often isn’t.

Your records live in accounting systems, CRM, HR tools, documents and email. The work between them still lives with people: finding information, asking for documents, clarifying transactions and chasing approvals.

AccountingCRMHR toolsDocumentsEmailPeople

BLACK PILOT One connected flow, with the right people involved.

Find contextPrepare the next stepReview & move forward

Black Pilot connects the systems — and coordinates the work between them.

How Black Pilot works

One conversation.
Four connected layers.

People & conversations

A client, employee, owner or adviser asks a question, shares context or approves a next step — initially through WhatsApp.

Illustrative inputs: questions, voice notes, documents, clarifications and approvals. Sensitive records may use secure authenticated links.

Person → platform → systems
Business event → platform → person

It does not just answer questions. It helps the next step happen.

Interactive product experience

A simple conversation.
A connected next step.

Explore four fictional scenarios. Finance is the initial focus; HR, legal and sales illustrate the planned direction.

ILLUSTRATIVE EXPERIENCE · FICTIONAL DATA · NO LIVE CONNECTIONS

BLACK PILOT

Initial focus

BLACK PILOT

We’re missing the receipt for a €245 hotel transaction. Could you send it here?

Client

Here it is. It was for the Antwerp client meeting.

Business areas

Start with finance.
Connect the rest.

Finance & accounting

Initial focus

Document collection, transaction clarification, receivables visibility, financial questions and review preparation.

HR & people

Planned expansion

Onboarding coordination, employee administration, missing documents, internal requests and approvals.

Legal & contracts

Planned expansion

Contract retrieval, key-date monitoring, signature follow-up and coordination with authorised legal reviewers.

Sales & customer operations

Planned expansion

CRM updates, proposal follow-up, handovers, customer questions and renewal coordination.

Future direction also includes purchasing, supplier administration and project coordination. Availability and scope are discussed during early access.

One cross-functional example · illustrative

A new customer signs. The whole business moves.

  1. 01Agreement handed over
  2. 02Billing details prepared
  3. 03Delivery onboarding task
  4. 04Missing inputs requested
  5. 05People approve next steps

Not four disconnected assistants. One platform coordinating work across departments.

Connected systems

Keep your systems.
Connect the work.

Black Pilot is intended to work through authorised connections and controlled workflows. Your existing software remains the source of record.

Example connection targets — not a list of confirmed integrations. Available actions depend on access, permissions and connector scope. CODA is a file/data input, not a software platform or live API.

BLACK PILOT Intelligence & workflow coordination

Accounting & finance

Exact · Silverfin · Microsoft Dynamics 365 Business Central

CRM & sales

HubSpot and other CRM systems

Documents & collaboration

Document repositories · email · collaboration platforms

HR & people

HR and payroll systems

Banking inputs

CODA files and other bank transaction feeds

A configured business, not just a phone number

  1. 01Connect authorised systems
  2. 02Configure roles & rules
  3. 03Verify users
  4. 04Activate selected workflows

For whom

Different businesses.
Better-connected work.

Businesses

Less fragmented administration. Fewer manual handovers. A clearer view across your operations.

Explore

Accounting & advisory firms

Connect client interactions to the underlying records — so professionals can focus on review and advice.

Explore

Back-office service providers

Deliver your services with Black Pilot as the intended technology and coordination engine.

Explore

Human oversight · design principles

Less manual work.
Not less control.

AI prepares.
Your rules govern.
People approve where it matters.

Answering a question, preparing an action and executing an authorised action are different steps. A casual chat message must not alone authorise a payment, employment decision or legal commitment.

Verified users, linked to the correct organisation

Role-based access and separation between clients

Traceable sources and activity history

Clear approval rules and human escalation

Secure handling, including authenticated document links

Professional takeover with the conversation context preserved

These are intended design principles, not claims of certification, audit or verified compliance.

The wider picture

One ecosystem. Distinct roles.

BLACK PILOT

The software and automation engine.

DARK FACTORY

The managed-service proposition for AI-enabled accounting and broader back-office operations.

PINK BAY

Accountancy, financial expertise, advice and complex cases.

BLUE RIVER

ERP implementation and integration, particularly Business Central.

Intended roles, not a statement of corporate ownership or formal partnerships. Black Pilot can serve businesses and independent firms directly; using it does not require becoming a customer of another ecosystem service.

Questions, answered

A clearer picture.

No. It is designed to connect and coordinate work across existing systems, not replace your accounting system or ERP.

Better Company.

Less chasing.
More moving forward.

Explore what your business could look like when conversations, systems and workflows work together.

Request early access Explore the demo